Data in today’s digital world is no less than an asset. All the personal pictures, documents, files, folders etc comprise of data. Furthermore, in corporate terms data can be client information or an application database that plays a crucial role in the operations of organization.
Now that we understand the importance of data, let’s start comprehending what is data loss and how to prevent it.
Data loss is a situation or condition in which data/information is lost, deleted or corrupted. Various reasons that cause data loss may be user’s negligence, software or application malfunction. In case of data corruption the data does exist but becomes unreadable.
Data loss prevention or DLP on a corporate level is a management frame work that is centralized to protect an entity’s data that is being used either in transit or on network. This way data is kept safe from breach and malpractices that lead to data loss
To learn different ways to prevent data loss, it is quite essential to know how data loss happens. Following are the most common data loss scenarios categorized accordingly:
Data loss due to deletion:
We all delete data frequently either to gain more storage space or to protect privacy. And then we suddenly realize that important data has been accidentally deleted. This particular data loss scenario is quite disappointing especially in cases when the Recycle Bin as well has been emptied.
People use various recovery methods to get back deleted data like system restore, restoring data from Recycle Bin, data recovery software etc.
Even after implementing different methods, data recovery still remains a probability. As prevention is better than cure here are a few ways you can prevent data loss due to deletion:
- Always maintain a regular backup of your important data
- Organize files into folders depending on the importance
- Do not save important data in frequently used partitions or locations to avoid any harm
- Verify your Recycle Bin before emptying
- Avoid using SHIFT+DELETE shortcut that permanently deletes file
Data lost due to file system errors or improper OS re-installations:
Generally lost data corresponds to files or folders that go missing abruptly. You suddenly want a certain file and when you go looking for it, the file is lost.
Files go missing or lost due to file system errors. A file system in OS is accountable for maintaining a record of where data is placed on the storage medium. Hence when you try to access data, file system fetches the information with regards to file size, type and location. After fetching the information, the Operating system then decides which application should be used to open the file.
Nevertheless if the file system fails to fetch the information due to corruption, virus infection or operating system errors the file can no longer be seen in the explorer and the data is considered lost. Fundamentally, this means that the data still exists on the hard drive but there is no way you could visually see or access it. If you are wondering how to recover files from hard drive refer to the last section of the write-up.
How to prevent data loss due to missing files:
- Safely removing external storage devices like hard drives and flash drives
- Performing virus scans regularly
- Avoid hiding files and save them onto a separate folder
- Use only trusted third party software to avoid errors in operating system
- Maintain a schedule to create System Restore points punctually
- Follow proper shut down procedures
- Protect computer from power surges and outages
- Defragment traditional hard drives to keep bad sectors at bay
Data loss due to corruption:
Data corruption is one of the major causes of data loss. When the original data is altered during read, write, storing and processing operations, errors occur in computer data that lead to corruption. These corruptions make data unreadable and hence data loss. Other causes include bad sectors on hard drive, virus infection, wear and tear of hard drive.
Considering the scenario, the only recovery possible is through repairs. A lot of third party file repair software are available for repairing specific files like videos, images, word documents etc. As most of them do not deliver as promised, your data might be lost forever.
Follow the below tips to keep your data safe and avoid data loss due to corruption:
- Keep monitoring hard drive health for any bad sectors
- Keep a tab on malware with the help of anti-virus software
- Do not interrupt any data transfers
- Use recommended procedure to terminate any applications that access data
- Safely eject external devices
- Follow a virtuous routine to avoid errors in the operating system
Lastly, all the data loss scenarios can be avoided when proper cautions are taken. Many a times, even with all the vigilance data loss becomes inevitable.
As data loss scenarios can be very tricky and may require multiple data recovery techniques to completely get back the lost data. Use integrated data recovery software as a last resort. Remo recover can get back your lost data even under complex data loss scenarios like lost or deleted partition. To enhance deleted and lost file recovery, the tool is equipped with a scan algorithm that supports for more than 300 file types.
The tool also lets you refine the recovered results, create disk images and perform RAW signature search to customize your data recovery preferences. Known for its simplicity, Remo Recover can efficiently recover data in just 4 clicks.